I am sure most of us use the ‘Ctrl+c' and ‘Ctrl+v' shortcuts to copy and paste in word but here are some extra word shortcuts for word users that will significantly improve the editing efficiency when using Microsoft Word. This list is not comprehensive but these shorcuts save me the most time.
Ctrl + Enter: Insert page break. If you want to start some text on a new page in your Word document. Ctrl + Enter (Inserts an automatic page break) Do yourself a favor and stop using manual page break.
1. Shift + F5 (Returns to the last edit point)
Very useful when you have to copy some text from other parts of the document and you want to return to where you were in order to paste it.
2. Shift + F3 (Changes the case of any selected text)
This word shortcut is very useful when you want to toggles through the capitalization options. If you have a few lines of text in all uppercase and you want it to be in lowercase then this shortcut should make your life heaps easier.
Ctrl + Enter: Insert page break. If you want to start some text on a new page in your Word document. Ctrl + Enter (Inserts an automatic page break) Do yourself a favor and stop using manual page break.
1. Shift + F5 (Returns to the last edit point)
Very useful when you have to copy some text from other parts of the document and you want to return to where you were in order to paste it.
2. Shift + F3 (Changes the case of any selected text)
This word shortcut is very useful when you want to toggles through the capitalization options. If you have a few lines of text in all uppercase and you want it to be in lowercase then this shortcut should make your life heaps easier.
3. Ctrl + Enter (Inserts automatic page break)
It's amazing how many people use manual page break (Press enter key repeatedly to bring some chapter/line to the next page)! Manual page break is a maintenance nightmare cause as soon as you enter a line in the document you will have to manually fix all the other pages again. Use page break and make your word editing life easier.
4. Ctrl + Shift + N (Applies the Normal style)
This removes the formatting of the selected text. Very handy when copying stuff from the web which has different formatting applied to the text than your document. This shortcut will remove all those formatting and make it consistent with the formatting of your document.
5. Ctrl + Shift + C (Copies the formatting of selected text)
This is very useful when you only want to copy the formatting of the text only and not the text itself. Use ‘Ctrl + Shift + V' on a selected text to apply the formatting you just copied.
6. F4 (Repeats your most recent command)
Word remembers the last action you performed and pressing this shortcut will repeat that action. This is very handy when you have to apply some action repeatedly.
7. Ctrl + F6 (Cycles through all open Word documents)
When you have multiple word documents open (pretty much all the time in my case) this shortcut allows you to cycle through them. Use ‘Ctrl + Shift + F6' to cycle back.
8. Alt + Shift + Left/Right arrow key (Creates headings)
Hold the Alt+Shift keys down and press the Left or Right arrow on the keyboard – Left arrow to create a main Heading or Right arrow to create a subheading. Alternatively, use ‘Ctrl+Alt+1' to create a Heading 1, ‘Ctrl+Alt+2' to create a Heading 2.
9. Double click and Triple Click (Select word or paragraph)
Double-click on a word to select it, triple-click to select the paragraph. Ctrl+Click to select a sentence.
10. Alt + drag the mouse vertically (Make a vertical text selection)
Really useful when you want to select some texts/words vertically
11. Ctrl + 0 (Applies or removes 12 points of space above the current paragraph)
If you want to improve readability by adding some space above a line then this shortcut should do it.
12. Shift + Left/Right Arrow keys (Selects text character by character)
when you have selected some text using your mouse and you missed a few characters, this shortcut can save you without having to deselect and reselect again.
13. Ctrl + drag (Copies the selected text or object)
This shortcut allows you to copy a picture for example and drop it exactly where you want it easily.
14. Ctrl + F (Opens the Find tab)
Use this shortcut to open the find tab when you want to search of a text in word. Use ‘Ctrl + H' if you want to use find and replace.
15. Few shortcuts for quick text formatting
Ctrl+B to make bold, Ctrl+I to make italic, or Ctrl+U to underline. Bluestacks screenshot location. Use Ctrl+L to left-justify text, Ctrl+E to centre it, Ctrl+J to justify it, and Ctrl+R to right-justify it.
Feel free to leave your favourite word shortcuts in the comment section below.
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Below is a listing of the more commonly used shortcut keys in Microsoft Word. See the computer shortcuts page if you are looking for a list of shortcut keys used in other programs. Please be aware that some of these shortcuts may not work in all versions of Microsoft Word.
NoteIf the device you are using does not have function keys (F1-F12) on its keyboard, like a Chromebook, certain shortcuts will be unavailable to you.
NoteShortcuts For Microsoft Word
Music player and editor. Some of the Microsoft Word shortcut keys below may not work in Word 365.
Shortcut | Description |
---|---|
Ctrl+0 | Toggles 6pts of spacing above the paragraph. |
Ctrl+A | Select all contents of the page. |
Ctrl+B | Bold highlighted selection. |
Ctrl+C | Copy selected text. |
Ctrl+D | Open the font preferences window. |
Ctrl+E | Aligns the line or selected text to the center of the screen. |
Ctrl+F | Open find box. |
Ctrl+I | Italic highlighted selection. |
Ctrl+J | Aligns the selected text or line to justify the screen. |
Ctrl+K | Insert a hyperlink. |
Ctrl+L | Aligns the line or selected text to the left of the screen. |
Ctrl+M | Indent the paragraph. |
Ctrl+N | Opens new, blank document window. |
Ctrl+O | Opens the dialog box or page for selecting a file to open. |
Ctrl+P | Open the print window. |
Ctrl+R | Aligns the line or selected text to the right of the screen. |
Ctrl+S | Save the open document. Like Shift+F12. |
Alt+F, A | Save the document under a different file name. |
Alt+X | Show the Unicode code of a highlighted character. |
Ctrl+T | Create a hanging indent. |
Ctrl+U | Underline the selected text. |
Ctrl+V | Paste. |
Ctrl+W | Close the currently open document. |
Ctrl+X | Cut selected text. |
Ctrl+Y | Redo the last action performed. |
Ctrl+Z | Undo last action. |
Ctrl+Shift+L | Quickly create a bullet point. |
Ctrl+Shift+F | Change the font. |
Ctrl+Shift+> | Increase selected font +1pts up to 12pt and then increase font +2pts. |
Ctrl+] | Increase selected font +1pts. |
Ctrl+Shift+< | Decrease selected font -1pts if 12pt or lower; if above 12, decreases font by +2pt. |
Ctrl+[ | Decrease selected font -1pts. |
Ctrl+/+C | Insert a cent sign (¢). |
Ctrl+'+ | Insert a character with an accent (acute) mark, where is the character you want. For example, if you wanted an accented é you would use Ctrl+'+e as your shortcut key. To reverse the accent mark, use the opposite accent mark, often found on the tilde key. |
Ctrl+Shift+* | View or hide non printing characters. |
Ctrl+Left arrow | Moves one word to the left. |
Ctrl+Right arrow | Moves one word to the right. |
Ctrl+Up arrow | Moves to the beginning of the line or paragraph. |
Ctrl+Down arrow | Moves to the end of the paragraph. |
Ctrl+Del | Deletes word to right of cursor. |
Ctrl+Backspace | Deletes word to left of cursor. |
Ctrl+End | Moves the cursor to the end of the document. |
Ctrl+Home | Moves the cursor to the beginning of the document. |
Ctrl+Spacebar | Reset highlighted text to the default font. |
Ctrl+1 | Single-space lines. |
Ctrl+2 | Double-space lines. |
Ctrl+5 | 1.5-line spacing. |
Ctrl+Alt+1 | Changes text to heading 1. |
Ctrl+Alt+2 | Changes text to heading 2. |
Ctrl+Alt+3 | Changes text to heading 3. |
Ctrl+Alt+F2 | Open new document. |
Ctrl+F1 | Open the Task Pane. |
Ctrl+F2 | Display the print preview. |
Ctrl+Shift+> | Increases the selected text size by one font size. |
Ctrl+Shift+< | Decreases the selected text size by one font size. |
Ctrl+Shift+F6 | Switches to another open Microsoft Word document. |
Ctrl+Shift+F12 | Prints the document. |
F1 | Open help. |
F4 | Repeat the last action performed (Word 2000+). |
F5 | Open the Find, Replace, and Go To window in Microsoft Word. |
F7 | Spellcheck and grammar check selected text or document. |
F12 | Save As. |
Shift+F3 | Change the text in Microsoft Word from uppercase to lowercase or a capital letter at the beginning of every word. |
Shift+F7 | Runs a Thesaurus check on the selected word. |
Shift+F12 | Save the open document. Like Ctrl+S. |
Shift+Enter | Create a soft break instead of a new paragraph. |
Shift+Insert | Paste. |
Shift+Alt+D | Insert the current date. |
Shift+Alt+T | Insert the current time. |
You can also utilize the mouse to perform some common actions. The following section contains examples of mouse shortcuts.
Go To Shortcut In Word Document
Pdf Go To Page Shortcut
Mouse shortcuts | Description |
---|---|
Click, hold, and drag | Selects text from where you click and hold to the point you drag and let go. |
Double-click | If double-clicking a word, selects the complete word. |
Double-click | Double-clicking on the left, center, or right of a blank line makes the alignment of the text left, center, or right aligned. |
Double-click | Double-clicking anywhere after text on a line sets a tab stop. |
Triple-click | Selects the line or paragraph of the text where the mouse is triple-clicked. |
Ctrl+Mouse wheel | Zooms in and out of document. |